Which Areas of Your Agency Need Legal Protection? with Sharon Toerek

Legal Protection: Which Areas of Your Agency Need It? It’s not a matter of if but when a legal issue arises for your agency, are you prepared? My guest today is an Intellectual Property attorney who focuses on helping marketing agencies with their legal protection to ensure all aspects of their agency stays protected. In this episode, we’ll cover: What legal mistakes to avoid. Which areas of your agency need legal protection. 3 contract loopholes you need to watch for. Your agency’s biggest asset (other than your team, of course) is your intellectual property. This episode features Sharon Toerek, attorney at Toerek Law and founder of Legal+Creative. Sharon shares the processes to have in place in order to cover your ASS(ets). :) As an attorney specializing in marketing agency law, Sharon tells us exactly what mistakes to avoid and how to plan for potential sticky situations. 2 Big Mistakes to Avoid According to Sharon, one the biggest mistakes she sees from marketing agencies is not understanding, undervaluing and not protecting their intellectual property. Everything your agency touches, does or creates is intellectual property. This is the product you’re selling. It’s absolutely imperative to adequately protect it. The other common mistake is not having a process in place for the occasion when (not “if”) a legal situation arises. Issues such as: freelancer management, client contracts, brand protection and copywriting/social media content compliance can cause friction. The absence of a process for these things can make it even worse. Areas that Need Legal Protection Legal protection for your agency is so important and Sharon has identified 6 legal silos every agency should be concerned with; she covers 3 of them for us: New Business: Whether you do a lot of pitches or not, at some point you must show your hand in order to land new clients. Agencies need to know how to protect themselves from the potential of a client taking their ideas to a competitor or in-house. Solution: Avoid having your work stolen by having a non-disclosure agreement in place, or intellectual property and copyright notices in your proposal. Contracts: Somewhere along the way, the word “contract” got a bad rap. People don’t like the stigma around contracts because they fear breaking them or wanting out. Sharon says a contract is simply a written set of promises both parties agree upon. Contracts are a MUST.  Run away from any client who doesn’t want to sign one. Solution: Have a contract template, non-disclosure agreement, MSA or statement of work. Even if you end up using the client’s contract forms, having your own and knowing it’s contents will make you a smarter negotiator in the end. Freelancers: With the ebbs and flows of agency workflow there’s often the need for freelancers. Managing the relationships and expectations with your freelancers is an area that can require special attention. Solution: Be sure you have a strong independent contractor agreement in place that protect both parties, as well as a non-disclosure agreement. 3 Client Contract Loopholes to Close In the event that a client requires you to sign their contract (instead of them signing yours), it’s super important to make sure it’s mutually beneficial. After reviewing hundreds of client-generated contracts, Sharon has identified some common areas to watch for: 1. Intellectual Property Provisions These assets are your biggest form of capital but often times client-generated contracts provide for ownership by the client upon creation. Sharon tells agencies to protect themselves by allowing your intellectual property to transfer ownership to the client upon approval and payment. When you legally turnover assets before receiving payment, you’re essentially giving way your leverage for payment. 2. Liability and Indemnification Provisions In most client’s contracts, they hold the agency responsible and liable for all outcomes. However, sometimes the outcome is reliant on information provided by the client. The agency should only be held liable for what they do, make and create. Even better, hold the agency only liable for gross negligence or purposeful wrongdoing and cap limits to the amount the client paid or to the amount of your insurance policy. And speaking of insurance… Errors and Omissions coverage is necessary, no matter how small your agency may be. It’s typically very reasonable to add this coverage and can save you tons of headaches down the road. 3. Payment terms First of all, make sure you have the right payment terms. (Hint: it's not 50% upfront and 50% upon completion!) Next, make sure phrasing in the contract protects your agency and gets you paid in a timely manner. Sharon has reviewed contracts which promise payment after the invoice is approved. This means you could be waiting months for someone to approve an invoice. No way! Check that contracts clear and fair payment terms. Protect your agency from the liability of missed deadlines. Be sure there is language in the contract that allows for charging rush fees and passing along costs associated with delays caused by the client’s inaction. Being aware of these areas will make you a better negotiator. It will also help you resolve an issue more smoothly when (not “if”) one arises. Having the right documents and processes is the only way to do it. You can check out the agency documents I used here. Cashflow or Bookkeeping Issues? FreshBooks is the solution. FreshBooks makes ridiculously easy­ to ­use cloud accounting software for agencies. Using it will help you work smarter, become more organized, and most importantly, get you paid quicker. Check out FreshBooks.com/SmartAgency and enter SMARTAGENCY in the "How Did You Hear About Us?" section for a FREE 30-day, unrestricted trial. Next Level Digital Agency Ensuring you have legal protection for every aspect of your digital agency not only protects you as the owner and your team but also prevents stress and financial issues in the future. To create the best business possible, you need to look at your agency in the bigger picture to find your strong areas as well as weak spots and then think of how you can fix them. No matter what challenge your agency is facing, I can help you get through all of it. Through my experience running my own digital agency and helping other digital agency owners, there are many topics I can offer guidance whether you are an established agency facing struggles to new agencies unsure of what the different phases of growth you will experience will look like. Growing your agency team can also be a major struggle for any agency owner and I can show from knowing when it’s time to hire a sales manager or expand your sales team to perfecting your business strategy with creating a process for performance based pricing and how to keep your big name clients happy. Are you ready to create something cool and want more advice? Learn about my career and different experiences as well as tips, tricks and insights by checking out my blogs that cover a wide variety of topics. Check out more from my Ask Swenk series and more of my videos on my Youtube channel. There you will find advice from myself and other agency experts.